The acquisition, utilization and disposition of hospital resources are handled by the Materials Management Division. Material management activities include acquisition of government properties (through other modes aside from procurement), inspection and acceptance of deliveries, warehousing, requisition and issuance, inventory taking, insurance acquisition, property repair, transfer of property accountability, relief from property accountability, and disposal of property.
All equipment and supplies acquired and purchased are monitored to ensure their:
• Conformity to required specifications;
• Timely issuance;
• Proper documentation
• Adequate Control for in – stock supplies;
• Proper storage; and
Procured products / items such as hospital supplies are inspected by means of testing, examination and evaluation by the Inspection Committee (IC).
Materials Management Division strictly complies with the Government Accounting and Auditing Manual (GAAM) Volume I Section 490 requiring all government agencies to conduct inventory taking on supplies, materials and equipment twice a year and annually, respectively.
The Division is also responsible in conducting the suppliers’ performance evaluation at least once a year to monitor its performance. The result of which are submitted to the Procurement/BAC Secretariat Office as basis for the inclusion / non-inclusion in the bidding.
Office and other supplies are issued once a month, every first and second week, while medicines, laboratory and medical supplies are issued as needed.
Deliveries are received from 8:30 am till 4:45 pm to give time for the inspection.